Solution · distributors and platforms

Prepare product data for distributors

A distributor or platform needs your product data in a different structure. We prepare a defined dataset according to the agreed specifications. First, we assess the available information, required fields and desired file format.

Enquire about data preparation

The source data and target specifications are assessed before the offer. Recurring deliveries or system connections are agreed separately.

Schematic illustrationAssess requirements
Source dataRecipient / target system
Fields and values
Mapping and rules
Value / unit
Review and approval
Format and transfer method
Target and handover

Open issues · Exceptions and questions

A distributor or platform needs your product data in a different structure. We prepare a defined dataset according to the agreed specifications. First, we assess the available information, required fields and desired file format.

Common starting points

Target and handover

  • required fields or target attributes are missing
  • categories and values need mapping

Content and mapping

  • units, notation and codes are inconsistent
  • media and product references need suitable assignments

Source data

  • data is stored in ERP, PIM, Excel or multiple sources

Schedule and operation

  • a one-off export needs to run regularly later

What we check

Fictional example

Item L-310 · Table lamp · Fictional recipient R-1

An existing image is not yet sufficient evidence
Existing source value
Item identifierL-310
Example target requirement
R-1 requires a unique identifier for each item.
Evidence and unresolved gap
Evidenced for this excerpt

Two example rows: L-310 and L-311. No duplicate identifier in this excerpt.

Existing source value
Product imageImage reference L-310.jpg available
Example target requirement
R-1 requires, for this example, at least 1200 × 1200 pixels and documented usage rights.
Evidence and unresolved gap
Unresolved · clarification required

The reference only establishes the link to the item. The image file and proof of usage rights are not available in this example.

Resolution and permitted use remain unchecked.

R-1 is not a real distributor or platform. Requirements apply only to this fictional example. One evidenced field does not make the entire record complete. Expert review and recipient acceptance remain necessary; acceptance is not guaranteed.

Also to clarify in advance

  • existing data sources and unique product keys
  • specific distributor, portal or platform specifications
  • required fields, values, categories and media
  • target structure, format and transfer method
  • data volume and update frequency
  • necessary validation, expert review and error handling

One-off preparation or an ongoing process?

One-off preparation

As an expert service, we prepare an agreed dataset and review the result with specialists. Further data revisions and ongoing updates must be agreed separately.

Managed service

As a managed service, we handle preparation and delivery regularly. We agree sources, recipients, frequency and error handling for this.

Custom solution

A custom solution technically connects ERP, PIM or other sources to the target channel. The system connection is a separate project; operations and ongoing data processing are agreed separately.

Scope boundaries

Online store design, marketing, campaign management and general marketplace management are not included. Excodata focuses on product data, field mapping, transformation, validation and technical data flows.

FAQ

Can excodata populate every distributor or platform template?

Before quoting, we review the required template, its structure and mandatory fields, and your available data. This clarifies whether preparation is possible and to what extent; existing data cannot fill every template.

What happens if required information is missing?

Missing information is made visible. Research or editorial completion is only possible under a separate, substantiated agreement.

Does a one-off export count as a managed service?

No. A managed service requires a recurring, clearly defined process.

Solution · distributors and platforms

Define your task

The source data and target specifications are assessed before the offer. Recurring deliveries or system connections are agreed separately.

Enquire about data preparation