Order data as a managed service

Send orders to your suppliers automatically

We send your orders to your suppliers, by EDI, openTRANS or file, and feed confirmations and dispatch notices back into your system. We take over administration and execution as a managed service.

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The written quotation is binding, after we have clarified your suppliers and your order volume.

How your orders flow

Administration and execution of the transmissions are carried out by us as a managed service. You do not set up a tool and do not operate an interface yourself.

  1. Send the order to the supplier
  2. Receive the order confirmation and pass it on
  3. Pass on the dispatch notice with tracking
  4. Report errors and missing confirmations
Order overviewExample with sample data
  • B-10482Supplier AEDIConfirmed
  • B-10483Supplier BopenTRANSShipped with tracking
  • B-10484Supplier CCSVSent
  • B-10485Supplier CCSVConfirmation missing

Who does what

Setup, operation, monitoring and reporting are with us. You provide access and define caps and approvals.

You

  • Provide supplier access
  • Set caps and approvals
  • Release held orders

We, as a managed service

  • Setup, testing and acceptance
  • Transmission and monitoring of every order
  • Error handling and monthly report

The right module for your order volume

You choose one module per connection according to your monthly order volume. A connection is one supplier, or for manufacturers one trading partner, with order, order confirmation and dispatch notice. Administration and execution of the transmissions are included in every module.

  • Module S

    EUR 59 net, per month and per connection

    • Up to 250 orders per month included
    • Every additional order EUR 0.16
    • Administration and execution of the transmissions by us
    • Monitoring and error report included

    For suppliers with few orders.

  • Module M

    EUR 99 net, per month and per connection

    • Up to 1,000 orders per month included
    • Every additional order EUR 0.07
    • Administration and execution of the transmissions by us
    • Monitoring and error report included

    For suppliers you order from regularly.

  • Module L

    EUR 149 net, per month and per connection

    • Up to 3,000 orders per month included
    • Every additional order EUR 0.05
    • Administration and execution of the transmissions by us
    • Monitoring and error report included

    For suppliers with a high order volume.

Above 10,000 orders per month you receive a quotation. The calculator picks the cheapest module for your volume.

Price calculator for your order connections

Calculate what administration and execution of your order transmissions cost as a managed service. All inputs stay in your browser.

Administration and execution of the transmissions are carried out by us (managed service).

Additional orders and cap

Beyond the module volume, every further order costs the module fee. From about 500 (S to M) and 1,700 orders (M to L) the next module is cheaper, and you can change at the next payment period.

With the cap you define how many orders are transmitted per month. We notify you at 80 and 100 percent, and you release held orders or raise the cap.

Orders above the cap are not transmitted. The responsibility for this lies with you, our message serves as a notice.

  1. Included in the moduleFixed monthly price
  2. Additional ordersFee per additional order
  3. CapNothing is transmitted beyond this point

Prerequisite: your article data

We offer order data only together with your article data. The prerequisite is the supplier data service (retailers) or the catalog service (manufacturers). This way article and order use the same profile of the counterparty, which keeps effort and price low.

View the supplier data service
View the catalog service

From order to operation

The setup costs EUR 490 for the first simple connection and EUR 290 for every further one, EUR 990 for medium and EUR 1,500 for high effort. Further coordination costs EUR 120 per hour. You pay for operation in advance depending on the payment period, with 5 percent discount for a quarter and 10 percent for a year.

  1. Order placed50% of the setup
  2. Setup and testsTwo test cycles included
  3. AcceptanceRemaining 50% of the setup
  4. OperationModule price per payment period

Terms and how we count

Delivered

An order counts as delivered when the counterparty has confirmed receipt. If no confirmation is available, we report the status "unclear", reconcile with the counterparty and inform you within one working day.

Order

Every incoming order per counterparty is counted. Repeats, test messages and rejected messages do not count. You receive the record monthly.

Response time

We respond within one working day. The connection suits processes that allow a manual fallback.

Supported routes

SFTP, API, email and portal upload. Which routes are possible at your supplier we clarify in the quotation. Special logic belongs to the setup with high effort.

Frequently asked questions

Who carries out the transmissions?

We do. Administration and execution of the transmissions are a managed service by excodata. You do not have to operate a tool.

Why is this only available together with article data?

Because article and order use the same profile of the counterparty. This keeps effort and price low and the mapping consistent.

What do additional orders cost?

Above the volume of the module, every further order costs EUR 0.16 in module S, EUR 0.07 in module M and EUR 0.05 in module L. The calculator names the cheapest module.

What happens when the cap is reached?

We transmit nothing more and charge nothing above it. You see the held orders, we report at 80 and 100 percent, and you can release or raise the cap.

Does this also apply to manufacturers?

Yes. Manufacturers who want to receive orders from retailers without classic EDI use the same modules per trading partner if they use the catalog service.

Are the prices binding?

The prices apply to new customers. The written quotation is binding, after we have clarified your suppliers and your order volume.

How long am I committed?

As long as you pay in advance: one month, one quarter or one year.

Which module suits your suppliers?

Tell us your suppliers, the order volume and the formats. We give you an assessment, the written quotation is binding.

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